In an era dominated by digital transformations, government operations have not been left behind. One monumental stride in this space is the introduction of the Government Human Resource Information System (GHRIS). Designed with the aim to streamline and centralize access to human resources services for government employees, the online portal fundamentally changes how they interact with HR services, from payslip downloads to updates. This guide will walk you through the steps involved in GHRIS Login, accessing the GHRIS portal, and navigating the system for efficient use.
What is Ghris?
GHRIS (Government Human Resource Information System) is an online portal developed by the Government of Kenya. The main aim of GHRIS is to address the HR requirements of government employees, providing a platform for them to access and download their payslips. This portal is designed in association with Government Information Communication Technology and Human Resource officers, creating a centralized, efficient system that fosters easy access to online services.
Who are the users of GHRIS?
The main users of the GHRIS system are government employees at both county and national levels. This includes teachers, medical professionals, administration officers, and more. These users benefit from a centralized system that is not only readily accessible but also efficient in delivering critical human resource services.
Why use GHRIS?
Using GHRIS gives users round-the-clock access to key HR services. It offers prompt payslip downloads, transparency, ensured privacy of private information, and links to other essential government services. Unlike manual files, as a tool promoting digitization, GHRIS allows users to obtain their payslips anywhere, eliminating the need for physical presence or manual processes, thus, markedly increasing convenience and efficiency.
Navigating the GHRIS Portal
To effectively use GHRIS, users must understand how to navigate it. To this end, the portal facilitates various services, from registration to user setup, payslip downloads, and troubleshooting common issues.
How to Access the GHRIS Portal
To begin using the GHRIS portal, follow these steps:
- Visit the GHRIS official website: Go to ghris.go.ke/loginonly.aspx.
- Login to GHRIS: Enter your User ID and Password in the provided fields. For new users, you can register via the New Employee? Register Here link.
- Forgot your Password? If you’ve forgotten your password, use the password reset option available on the portal.
Once logged in, public service employees can access various services, including payslip downloads, personal information updates, and more.
GHRIS registration and user setup
To make optimal use of the GHRIS portal, users must register by providing personal details such as their national ID card number, KRA PIN, mobile number, among others. These details are cross-checked with the relevant government agency for verification purposes. Once verified, users can access their accounts using the ID and password created during the process. They can then set up their profiles, updating personal and professional information seamlessly.
Registering on GHRIS
Registration on GHRIS is an easy procedure. Users start by visiting the official GHRIS website at http://www.ghris.go.ke/ where they’ll land on the login page. Two options are presented: ‘forgot password’ and ‘register’. For new users, clicking on the ‘register’ button leads to an employee registration form requiring personal data such as the national identity number, date of birth, mobile number, KRA PIN, and employment details. After filling in all the information, the ‘submit’ button completes the registration. This data is sent to the applicable government agency or department for approval. In the case of discrepancies or disparities with the given information, the user can now access HR services including the downloading of payslips.
Downloading your payslip
Once registered on GHRIS, downloading one’s payslip is a simple process. The user starts by logging into the GHRIS website using the personal number and user ID created during registration. After successful login, the user selects the ‘My records tab’ and navigates to ‘my payslip’. Several payslips will appear on the screen based on the dates of issue. The user can choose the desired month and year, then click ‘view payslip’. This opens a new page displaying the chosen payslip, which can be printed by selecting the ‘print payslip’ option to send it to the printer.
Troubleshooting Common GHRIS Issues
While GHRIS provides a robust and efficient system, users may sometimes face issues including forgetting their passwords or needing to update their profile. Not to worry, GHRIS has built-in features to address such problems effortlessly.
Recovering a forgotten password
In case you forget your password, you can easily reset it using the following steps:
- Go to the password reset page at ghris.go.ke/passreset.aspx.
- Enter your Personal Number, National ID, KRA PIN, and other required details, such as your surname, first name, date of birth, and date of first appointment.
- Create a new password, confirm it, and submit the form.
It’s essential to keep your personal information up to date on GHRIS, ensuring all details match your official records.
Updating your profile information
Users may find the need to update their profile information on GHRIS from time to time. This process is as easy as logging into the account, clicking on ‘update details’, making the necessary changes, and saving the updates. In this manner, users can effortlessly maintain their personal and work details on the portal.
Utilizing GHRIS for Other Services
Aside from payslip access, GHRIS integrates with other partners and services of the government. Whether for TSC online payslip access or MSPS online services, GHRIS serves as a gateway to different HR solutions under one platform.
TSC online payslip
GHRIS is linked to the TSC (Teacher Service Commission) system as well, enabling teachers across Kenya to register, login, and download their payslips online. This service benefits the staff under TSC by providing a digital solution for payslip acquisition within their comfort.
MSPS online services
MSPS (Ministry of State for Public Services) also operates in conjunction with GHRIS, offering users the ability to view and download their payslips through the MSPS system. It enhances accessibility and promotes seamless data interchange between different government platforms.
GHRIS Support and Contact Information
In case of any issues or queries, GHRIS provides an array of support and contact channels to offer efficient assistance to the users.
GHRIS contact channels
Users can reach out to GHRIS professional support through various mediums:
- Please send your inquiries and feedback to: ghrishelp@psyg.go.ke
- Visit the GHRIS Social Media Pages: Facebook Page
Conclusion
GHRIS, the versatile HR system has revolutionized the way government employees interact with HR services. Providing the convenience of access, a centralized system for user data and security, and efficient solutions to common HR problems, GHRIS stands out as a digital platform offering useful HRM solutions. From registration to payslip downloads, profile updates and much more, the system simplifies HR processes at the user’s comfort zone. With streamlined services and 24/7 accessibility, users have the liberty to use GHRIS services as per their convenience. It is indeed a significant leap forward in today’s digitized world.
Frequently Asked Questions
How do I view my payslip on GHRIS?
To view your payslip, simply login to GHRIS, select ‘my records’ and navigate to ‘my payslip’. Select the desired period and click ‘view payslip’.
How can I download my old GHRIS payslips?
Old payslips can be downloaded by following the same procedure as viewing the current payslip. Simply choose the desired period from the available payslip list.
Can I access my P9 form through GHRIS?
Yes, the GHRIS portal provides accessibility to various forms including the P9 form, aiding in seamless access to essential HR resources.