GHRIS Registration: How to Sign Up for New Users

GHRIS Registration: A Step-by-Step Guide for New Employees

The Government Human Resource Information System (GHRIS), developed by the Government of Kenya, serves as a centralized platform for managing all HR aspects for government employees. From new employee registration to accessing payslips and appraisal forms, GHRIS streamlines the HR processes for ministries, state departments, and other related organizations. This guide will walk you through GHRIS registration, covering the steps involved, the necessary requirements, and helpful tips to help you complete the process smoothly.

What is GHRIS?

GHRIS is a one-stop-shop HR platform designed to handle the “from entry to post-exit” HR needs for various government entities. It supports Ministries, State Departments, State Corporations, and other public sector bodies, providing easy access to HR-related information. Employees can manage their profiles, access payslips, update performance appraisals, and track pension contributions all through GHRIS.

GHRIS Registration Process

To begin your journey with GHRIS, follow the steps below to register:

1. Visit the GHRIS website
   • Go to the official GHRIS website: www.ghris.go.ke.
2. New Employee Activation Form
   • On the homepage, locate the “New Employee” section.
   • Fill in the necessary details, which include:
     • National ID Card / Passport Number: Enter your valid ID or passport number.
     • KRA PIN: Provide your tax PIN, which is required for registration.
     • First Name and Surname: Input your first and last names accurately as per your official documents.
     • Temporary Password: Use the default password provided by your HR department.
3. Create a Secure Password
   • After entering the required details, create a strong password for your GHRIS account.
   • Confirm the password to complete the registration process.
4. Account Activation
   • Once you’ve submitted the form, GHRIS will validate the information against your records within your Ministry or State Department.
   • If any discrepancies are found, contact your HRM Unit for assistance.

GHRIS: Key Features and Benefits

GHRIS offers numerous benefits for both HR managers and employees. Here are some key features available once your GHRIS registration is complete:

• Access to Payslips and KRA Forms: Retrieve your monthly payslips and tax forms (KRA P9) for filing taxes.
• Pension Contributions: View details about your pension contributions directly from your GHRIS account.
• Staff Performance Appraisal System (SPAS): GHRIS is integrated with SPAS, allowing employees to update performance targets and submit appraisal forms online. Ensure your SPAS forms (PSC 37a and PSC 37b) are up-to-date.

For any inquiries, contact GHRIS support at ghrishelp@psyg.go.ke or visit their official Facebook page for updates.

Helpful Tips for GHRIS Registration

• Ensure Accuracy: Double-check your details, especially your National ID, KRA PIN, and names, to avoid validation issues.
• Password Security: Choose a secure and unique password to protect your GHRIS account. Avoid using easily guessed combinations like your name or date of birth.
• Stay Updated: Regularly log in to your GHRIS account to update performance appraisals, check payslips, and monitor any HR updates.

Conclusion

Completing your GHRIS registration is a crucial first step in accessing important HR services as a government employee. The platform simplifies HR processes, making it easier to manage performance appraisals, pension contributions, and payslips. Take the time to register and explore the features available through GHRIS for a seamless HR experience.